Planning beverages for an event can often feel like navigating a maze of preferences and quantities. Whether you're organising a corporate gathering, a wedding reception, or a casual party, ensuring your guests have the right drinks without overstocking can be tricky. Here’s a straightforward approach to streamline your beverage ordering process and ensure a successful event:
1. Limit Variety, Maximise Satisfaction
One of the most effective strategies in beverage planning is to limit the variety of drinks offered. This not only simplifies decision-making for guests, it helps in reducing wastage and wait times at the bar for serviced events. Here’s a suggested approach:
Sparkling Wine/Champagne: Opt for one type to add a celebratory touch.
White Wines: Offer two different varieties to cater to different preferences.
Red Wine: Select one option that pairs well with the menu.
Beer: Choose two – three varieties to accommodate different tastes. Don’t forget light or mid-strength options.
By limiting choices, you can better predict consumption and minimise leftovers, ensuring a balanced selection that satisfies most guests.
2. Consider Non-Drinkers and Alternative Options
It’s essential to cater to guests who prefer non-alcoholic beverages or are abstaining. Offer alternatives such as:
Punch: A flavourful option that adds a festive vibe.
Sparkling Mineral Water: Refreshing and suitable for all guests.
These choices ensure everyone feels included and has something enjoyable to drink throughout the event.
3. Estimating Consumption: The Math Behind It
To calculate how much to order, follow these general guidelines:
Estimate Consumption: Guests typically consume about 5 drinks each over the course of an event.
Gender and Preference: Recognise that men often prefer beer, while women tend to lean towards wine. When you are doing the maths avoid working beer and wine consumption on your total guests. For example, if your event has 50 guests, you can safely assume 50% men and 50% women. (25 men drinking beer and 25 women drinking wine).
Wine Calculation: A standard 750ml wine bottle yields approximately 5 glasses. For 25 guests expected to drink 5 drinks each.
Calculate total drinks needed (25 guests x 5 drinks = 125 drinks).
Divide by drinks per bottle (125 drinks / 5 drinks per bottle = 25 bottles).
Adjust based on preferences (e.g., 6 bottles sparkling, 12 bottles white, 6 bottles red).
Beer Calculation: Beers typically come in 24-bottle cartons. Adjust quantities based on anticipated consumption.
Calculate total drinks needed (25 guests x 5 drinks = 125 drinks).
Divide by bottles per carton (125 drinks / 24 bottles per carton = approximately 6 cartons).
4. Additional Tips for Success
Hydration: Ensure there’s plenty of water available to keep guests hydrated throughout the event.
Responsibility: Always remind guests to drink responsibly and plan for safe transportation if needed.
By following these simple guidelines, you can confidently plan beverages for your event without the stress of overordering or running out. Remember, every event is unique, so adjust quantities based on the specific preferences and habits of your guests. With thoughtful planning, your beverage catering will contribute to a memorable and enjoyable experience for everyone involved.
If you have any questions or need further advice on beverage catering for your upcoming event, feel free to reach out. Cheers to a successful and well-prepared gathering!
